The Short Guide to Workstation Setup
Workstation Setup: the whole thing in five minutes, for when you want the numbers and nothing else.
Arranging a desk, chair and screen to reduce discomfort during sustained work.
Key takeaways
- Screen position: top of the screen at or slightly below eye level, about an arm's length away
- Keyboard and mouse: close enough that elbows stay near the body and wrists stay straight
- Most useful single change: Ask whether your employer offers an ergonomic assessment.
- Commonest mistake: Working from a laptop on a soft surface for long periods.
- See a doctor if any of the signs under "When to speak to a doctor" below apply to you.
The numbers, in one place
| Measure | Figure |
|---|---|
| Screen position | top of the screen at or slightly below eye level, about an arm's length away |
| Keyboard and mouse | close enough that elbows stay near the body and wrists stay straight |
| Break interval | change position every 30 minutes or so |
| Eye strain | every 20 minutes, look at something 20 feet away for 20 seconds |
In one paragraph
A sensible setup helps, and the largest single factor is still how long you stay in one position.
Worth doing
- Ask whether your employer offers an ergonomic assessment
- Set the chair first, then the desk, then the screen
- Keep frequently used items within easy reach
- Change position regularly rather than holding one perfect posture
Worth avoiding
- Working from a laptop on a soft surface for long periods
- Holding a phone between ear and shoulder
- Assuming equipment alone solves it without movement breaks
Related topics
- The Evidence on Computer Workstation Setup, Without the Hype (Workplace Health)
- The Evidence on Screen Use and Eyes, Without the Hype (Eye Health)
- Sedentary Time: What the Evidence Actually Says (Fitness)
- The Evidence on Screen Time and Mood, Without the Hype (Mental Health)
Where to go next
- Understanding Workstation Setup: A Plain-English Explainer
- Workstation Setup: A Practical Checklist
- Workstation Setup — the reference entry
- Back and Posture: The Complete Guide
- Core Strength: Sorting the Evidence From the Noise
- Lifting Safely: Sorting the Evidence From the Noise
When to speak to a doctor
See your doctor for persistent numbness, tingling or weakness in the hands or arms, which can indicate nerve compression. Go to the emergency room for pain with weakness in both legs, or any sudden bladder or bowel changes, and call 911 for chest pain or sudden weakness on one side. Report work-related symptoms to your employer.
Where this comes from
- OSHA — Computer Workstations eTool
- American Academy of Ophthalmology — Computers, Digital Devices and Eye Strain
How this page was put together
Every figure, recommendation and warning above is taken from the guidance named in Where this comes from. Nothing on this page is inferred, summarized or generalized beyond what those bodies publish: where they give a number, it is their number, and where they are silent, so are we. Pages are rebuilt whenever the underlying record changes. Sign-off by a named clinician, where it has happened, is shown at the top of the page along with the date.
Medical disclaimer
This article is general information, not medical advice. It cannot account for your own history, medication or circumstances. Always speak to your doctor, pharmacist or another qualified health professional before making changes that affect your treatment, and never delay seeking medical advice because of something you have read here. In an emergency, call 911.
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